Getting Post business done when members can not meet face to face.

The American Legion, Department of Michigan in an attempt to assist our post in this unprecedented time.

Keeping in mind that several of our members are elderly and or have underlying health conditions and more susceptible to COVID-19 we ask all post to exercise caution for the sake of our members.

The Department has been flooded with calls concerning the need to hold nominations and election’s and therefore feel they have to hold meetings.

There are alternatives to holding in person meetings in these cases.

The Department of Michigan Constitution reads:

ARTICLE VII POST ORGANIZATION

SECTION 10: All Posts shall hold elections of Post Officers not less than 30 (thirty) days nor more than 120 (one hundred twenty) days prior to the annual Department Convention. The newly elected Post Commander shall be a delegate to said Department Convention and shall attend the same as such delegate. Newly elected Post Officers shall be installed not later than 45 days after the close of the annual Department Convention, and all Post officers shall have paid their dues for the year of their term of office by the time of their installation.     

Because of this language posts can hold their elections anywhere from March 5, 2020 and May 24, 2020 in order to comply with this years’ convention.

Nominations and elections can be held on the same night.

Should a post bylaw have more stringent requirements, i.e. must nominate in March etc. then here are some alternate ways to meet that requirement.

Alternate means for holding elections.

All post members must be notified that this voting method is being implemented.

All Day Ballot Drop

  • Absolute voting hours must be announced.
  • The post can accept handwritten ballots throughout the day.
  • The Adjutant or an appointed member would have to track each member that votes to prevent double balloting.
  • Do not allow more than five members in the building at a time to vote.
  • Votes should be counted by ballot counters and then placed in a safe location until the next regular meeting.

Email Vote

All post members must be notified that this voting method is being implemented.

  • Absolute voting hours must be announced.
  • The post can accept email ballots throughout the day.
  • The Adjutant or an appointed member would have to track each member that votes to prevent double balloting.
  • The email must identify the person voting using either their name or membership number.
  • Members that do not have email capability would need to either be able to ballot vote in person or through the mail.
  • Votes should be counted by ballot counters and then placed in a safe location until the next regular meeting. All votes must be saved.

Absentee Mail Ballot

All post members must be notified that this voting method is being implemented.

  • Absentee ballots can be mailed into the post with a cut off date for post mark being announced.
  • The Adjutant or an appointed member would have to track each member that votes to prevent double balloting.
  • Votes should be counted by ballot counters and then placed in a safe location until the next regular meeting.
  • An in-person vote can be taken at the next meeting however, anyone that has voted Absentee can not vote twice. They can either spoil the absentee vote and revote or keep the absentee vote and not vote in person.

Mail Vote

  • Just like the absentee vote however this would be the only valid vote allowed with no in-person vote taken.

In any of these options in it imperative to ensure that ALL MEMBERS are informed of their voting rights.

 

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